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Assistant Company Secretary

Bank of America

Bank of America

Administration
Dublin, Ireland · Paris, France · United States · Remote
Posted on Monday, June 10, 2024

Job Description:

Job Title: Assistant Company Secretary

Location: London, Paris or Dublin

Corporate Title: AVP / VP

Company Overview:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!

Role Overview:

An opportunity has arisen for an Assistant Company Secretary to join Bank of America based in our London office (although we would consider Paris or Dublin base). This role will require the candidate to meet the diverse needs and requirements of a dynamic and rapidly changing organization including corporate restructures. The individual will work on various aspects of the life-cycle management of a portfolio of legal entities within the EMEA region (and various related processes).

You would be part of a team of company secretaries based across EMEA who support all entities in the region, and part of the Bank of America Corporate Secretary team globally.

The role involves providing corporate governance and company secretarial services for Bank of America’s portfolio of around 100 regulated and unregulated entities across 19 countries in EMEA including the UK, France and Ireland based regulated investment firms and lending entities. It includes promoting best practice corporate governance in line with Bank of America policies and guidelines, regulation, company law and market practices.

Responsibilities:

  • Act as corporate secretary support for regulated UK, Irish and French investment firms and lending entities and a number of other regulated and unregulated EMEA legal entities

  • Ensure entities conduct activities in accordance with applicable company law, local regulatory requirements in respect of corporate governance and also Bank of America governance and subsidiary management policies and procedures relevant for the Company Secretarial team

  • Plan and organise general meetings, board meetings and committee meetings including agreeing agendas, drafting resolutions, organising clear and appropriate papers, minute taking, answering director/officer and business line enquiries and ensuring all board decisions are executed

  • Organise and contribute to new director and participate in new director identification process for both internal and external director appointees including guiding proposed appointees through regulatory interviews. Arrange ongoing training on director responsibilities

  • Respond to/request information from risk management, finance, auditors, senior management, group company secretaries and regulators

  • Oversee the following:

    • Maintenance of the statutory registers and internal corporate governance subsidiary record keeping system

    • Local and overseas filings

    • Operation of signing authorities and delegated authorities

    • Execution of legal documents including POA’s, Certificates of Incumbency, Deeds etc. including notarisation / apostille / legalisation

    • External company secretarial provider companies

  • Where necessary, work with business lines to establish new legal entities or close inactive legal entities in line with legislative requirements and internal Bank of America procedures

  • Participate in regional legal entity projects, including corporate restructures

What we are looking for:

  • Professional qualification (preferably Chartered Governance Institute qualified or part qualified or qualified corporate lawyer)

  • English language written and verbal communication skills

  • Excellent presentation and communication skills; attention to detail and accuracy

  • Excellent organisational skills with dedication to extraordinary service

  • Highly motivated self-starter with ability to multi-task and complete assignments within time constraints and deadlines

  • Ability to make connections across the organisation to achieve outcomes and results together

  • Ability to interact with senior management

  • Good analytical approach with the ability to solve problems

  • Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude. Able to thrive in a dynamic team environment

  • Familiarity with Diligent Entities (or similar entity management system)

  • French language skills are desirable, but not required

  • Financial sector experience is desirable, but not essential as training will be provided

Benefits of working at Bank of America:

UK

  • Private healthcare for you and your family plus an annual health screen to help you manage your physical wellness with the option to purchase a screen for your partner

  • Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons

  • 20 days of back-up childcare including access to school holiday clubs and 20 days of back-up adult care per annum

  • The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness etc.

  • Access to an emotional wellbeing helpline, mental health first aiders and virtual GP services.

  • Access to an Employee Assistance Program for confidential support and help for everyday matters

  • Ability to donate to charities of your choice directly through payroll and the bank will match your contribution

  • Opportunity to access our Arts & Culture corporate membership program and receive discounted entry to some of the UK’s most iconic cultural institutions and exhibitions.

  • Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local community.

Bank of America:

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.