University Program Specialist - Pre-Award Research Administrator

North Carolina Central University

North Carolina Central University

Posted on Wednesday, September 6, 2023

University Program Specialist - Pre-Award Research Administrator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Questions about Faculty postings should be directed to the ARMO Office.

SHRA postings require a completed application, resumes will not be accepted in lieu of a completed application.

Please see Special Instructions for more details.

This position is designated as Exempt from the Human Resources Act (EHRA).
Please treat this position as pay plan conversion GN10 and salary grade 70.
This is re-advertisement. Previous applicants need not re-apply for consideration.

Posting Details

Position Information
Position/Classification Title University Program Specialist
Working Title University Program Specialist - Pre-Award Research Administrator
Competency Level Journey
Position Number 201705
Salary Grade Equivalent GN11
FLSA Exempt
Appointment Type Permanent - Full Time
FTE 1 = 40 hours/week, 12 months
If time limited, duration date
Career Banding Range (Employment Only) $31 888 - $80,223
Department Hiring Range $31,888 - $53,412
EEO-1 Category Professionals
SOC Code 13-2051 - Financial Analysts
Position Overview
Primary Function of Organizational Unit
To assist sponsors, administrators, faculty and staff with pre award and non-financial post award services related to extramural funding for NCCU.
Primary Purpose of Position
The primary purpose of this position is to provide support to the administrators, faculty, staff and sponsors with pre award services related to extramural funding for North Carolina Central University. The pre-award administrator explains, interprets and implements, university, state and federal regulations related to grant activities. This position assists the campus with several areas of research administration including but not limited to: proposal submissions, award execution, and various agency requests.
Required Knowledge, Skills, and Abilities
The successful candidate:
  • Must be proficient in Microsoft Office Suite, particularly, Microsoft Word and Excel applications Comprehensive and working knowledge of Pre-Award grant administration (including proposal submissions, accepting awards, preparing subcontract agreements)
  • Minimum experience with Post-Award grant transactions
  • Ability to comprehend and operate various grant related systems
  • Ability to provide reports and respond to request for information from coworkers and customers Ability to provide expert guidance on pre-award grants management and resolve concerns from customers
  • Ability to work independently with little or no supervision; to take initiative to see projects and assignments through to completion
  • To learn, interpret and analyze information to make necessary decisions
  • To exercise judgment and discretion in problem solving
  • To plan, prioritize and organize workflow; ability to work flexible schedules;
  • Excellent analytical and organizational skills along with written and oral communication skills, Excellent interpersonal skills to interact effectively and diplomatically with a wide range of individuals in a high pressure environment
  • Experience with Banner, RAMSeS and/or Cayuse is a plus
Minimum Education/Experience
Bachelor’s degree and one year of experience related to the area of assignment; or and equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.
Licenses or Certification required by Statute or Regulation
Equal Opportunity Employer
North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.
Work Hours Monday - Friday 8-5
Position required to work during periods of adverse weather or other emergencies No
Campus Security Authority Designated Position No
Key Responsibilities and Related Competencies
Required Competency Information Analysis and Decision Making
Accurately prepare budget allocation packages for new awards based on the grant agreement, and assist in the processing of pre-award and non-financial post-award sponsored research related activities for all projects managed by OSRP.
Required Competency Communication and Marketing
Participate in the update, development and implementation of internal policies/procedures. Provide reports and respond to request for information from coworkers and customers.
Required Competency Program/Project Management
Assist Post-Award Unit with processing budget transfers and budget modification requests as needed. Employee must analyze each transaction according to the award terms and conditions. Assist with subrecipient monitoring and risk assessment duties as assigned.
Required Competency Consultation
Responsible for assisting faculty/staff with proposal submissions for extramural funding. This includes assisting faculty/staff with proposals in sponsor websites, RAMSeS and Cayuse.
Required Competency Leadership
Ability to provide expert guidance on pre-award grants management and resolve concerns from customers. Able to work collaboratively with coworkers and others to manage situations as they arise regarding proposal preparation and submission. Ability to evaluate and make recommendations to leadership to assist in departmental improvements.
Required Competency Professional Knowledge
Ability to ensure compliance with financial and administrative award terms and conditions. Remain current and knowledgeable on Federal and other agency requirements and procedures concerning grants management.
Posting Detail Information
Posting Number SPA00999P
Open Date 09/01/2023
Close Date 10/31/2023
Special Instructions to Applicants
This position is designated as Exempt from the Human Resources Act (EHRA).
Please treat this position as pay plan conversion GN10 and salary grade 70.
This is re-advertisement. Previous applicants need not re-apply for consideration.

Applicant Documents

Required Documents
Optional Documents
  1. Resume/CV
  2. Cover Letter
  3. DD-214 (for Veterans Only)
  4. List of References

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What experience do you have working with federal, state, non-profit, and corporate sponsors?

    (Open Ended Question)

  2. * Please describe your experience creating and reviewing budgets, grant reports, and grant submissions?

    (Open Ended Question)

  3. * Do you have previous experience working in a pre-award grant/research administration setting?

    (Open Ended Question)

  4. * Please describe your working style, how you keep track of your work and, how you prioritize your work?

    (Open Ended Question)