Administrative Coordinator and Office Manager

North Carolina Central University

North Carolina Central University

Administration, Operations
Posted on Saturday, June 15, 2024

Administrative Coordinator and Office Manager

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Posting Details

Position Information
Position/Classification Title Administrative Support Specialist
Working Title Administrative Coordinator and Office Manager
Competency Level Journey
Position Number 300817
Salary Grade Equivalent 61
FLSA Non-Exempt
Appointment Type Permanent - Full Time
FTE 1 = 40 hours/week, 12 months
If time limited, duration date
Department Hiring Range $34,602 - $40,000
EEO-1 Category Officials & Managers
SOC Code 11-3011 - Administrative Services Managers
Position Overview
Primary Function of Organizational Unit
The Division of Student affairs fosters student growth and development. The Division of Student Affairs aids, directs and informs students about services and programs that will expand students’ educational experiences and prepare them for diverse lives in local and global communities. The Division of Student Affairs is responsible for many of the outside the classroom/off campus aspects of student life at NCCU, including student engagement and leadership; career services; student disability services; student leadership; residential life; student activities; student conduct; special programs and services; student health and counseling services and campus ministry.
Primary Purpose of Position
The primary purpose of this position is to provide assistance with developing orientation, transition, and retention activities for new students and their families. The position will be responsible for administrative support for the development and implementation of new student and family programs, maintaining financial records, and providing information regarding New Student and Family Programs programming and procedures. The Administrative Support Associate reports to the Director. Primary duties will include, but are not limited to, providing information to all constituents regarding New Student and Family Programs, overseeing the New Student Orientation registration and check-in processes, maintaining financial records and budget management, and serving as the administrative manager for New Student and Family Programs office, including supervising student employees and maintaining meeting records for departmental committees.
Required Knowledge, Skills, and Abilities
The successful candidate must possess a working knowledge of Student and Finance Banner or an equivalent system; knowledge of office organization, budget management, and computer information systems; knowledge of Microsoft Office Suite (Microsoft Word, Excel and PowerPoint) Applications; knowledge of developing and editing electronic newsletters, emails and surveys; knowledge of coordinate the analysis of orientation surveys and report development; ability to manipulate and analyze data; ability to work independently with little or no supervision; to take initiative to see projects and assignments through to completion; to learn, interpret and analyze information to make necessary decisions; to exercise judgment and discretion in problem solving; to plan, prioritize and organize workflow; ability to work flexible schedules; excellent analytical and organizational skills along with written and oral communication skills, excellent editing skills; great interpersonal skills to interact effectively and diplomatically with a wide range of individuals in a high pressure environment.
Minimum Education/Experience
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Licenses or Certification required by Statute or Regulation
Equal Opportunity Employer
North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.
Work Hours Monday - Friday 8-5
Position required to work during periods of adverse weather or other emergencies No
Campus Security Authority Designated Position Yes
Key Responsibilities and Related Competencies
Required Competency Financial Management - Budget
Ability to plan and monitor the use of expenditures to meet
organizational objectives and compliance. Ability to prepare budget documents and reports. revenue, expenditures etc.
Required Competency Communication (Presentations, Oral, and Written)
Communication – Oral: Ability to convey information orally to individuals or groups to
ensure that they understand the message. Ability to listen and respond appropriately to
information from others.
Communication – Presentations: Ability to develop presentations and ideas to
individuals or groups using a variety of media. Ability to deliver presentations suited to
the characteristics and needs of the audience.
Communication – Written: Ability to develop and deliver written information to
individuals or groups to ensure that they understand the message.
Required Competency Instruction
Ability to instruct and train employees, students, faculty and/or other clients by
providing information, including appropriate procedures, practices and/or the operation of
Ability to lead and guide others to develop new skills or knowledge that will enhance
their work. Ability to design, develop and/or deliver training programs.
Required Competency Interpersonal Skills
Ability to develop and maintain effective relationships with others in order
to encourage and support communication and teamwork. Ability to build and maintain ongoing,
collaborative, working relationships with coworkers to achieve the goals of the work unit.
Required Competency Knowledge - Professional
Possession of a designated level of professional skill and/or
knowledge in specific area(s) and to keep current with developments and trends in area(s) of
expertise, usually acquired through post-secondary education.
Ability to measure and evaluate work processes, services and
products to achieve organizational goals. Ability to redesign processes as needed using best
methods and technology to meet or exceed business needs. Ability to use appropriate methods
to identify opportunities, implement solutions, and measure impact.
Required Competency Other Duties as Assigned
Other duties as assigned.
Posting Detail Information
Posting Number SPA01298P
Open Date 06/05/2024
Close Date
Special Instructions to Applicants

Applicant Documents

Required Documents
  1. Resume/CV
  2. List of References
Optional Documents
  1. Cover Letter
  2. DD-214 (Veterans Only)

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this job opening?
    • Direct E-mail
    • Referral
    • NCCU Careers Website
    • Other Website (please specify):