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Mail Services and Facilities Coordinator

William Peace University, Raleigh

Operations

Raleigh, NC, USA · North Raleigh, Raleigh, NC, USA

Posted on Sep 4, 2025

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Positing Details

Position Information

Position Title:	Mail Services and Facilities Coordinator
Posting Number:	WPU0058317
University Information:	William Peace University (“Peace”) provides a culture that fosters an energized team environment, builds on our strengths, promotes creativity and innovation, and encourages respect and open communication. We value our faculty and staff. We know they are important and vital to the growth of our university and culture. Senior leadership is personally dedicated to the professional growth and development of each employee. We want to help you build your career, while ensuring you have great work-life balance and flexibility. We teach our students the skills needed for ethical citizenship, not just in the classroom, but by example. We believe in giving back to our community, and our employees take pride in working at Peace.
Department:	Buildings and Grounds
Purpose of Department:	The mission of the department of Building and Grounds at William Peace University is to create and support a well-maintained campus infrastructure and to provide the highest quality service in a responsive and efficient manner to all our students, staff, faculty and visitors.
Summary of Position:	The Mail Services and Facilities Coordinator is a full-time position primarily responsible for managing the central mailroom and all aspects of mail services for the University. This includes efficiently and accurately receiving, sorting, and distributing parcels, packages, and other deliveries for Peace students, faculty, and staff. In addition to this primary responsibility, the Coordinator will also perform secondary administrative/clerical duties supporting the Associate Vice President for Building and Grounds.
Essential duties and responsibilities:	Mailroom Services (Primary Duties) Receive, sort, and distribute incoming mail and packages to appropriate departments or individuals. Maintain a safe and orderly central mail room to ensure accuracy and the security of packages Maintain ancillary mail rooms and drop-off points on campus including Faculty Mailrooms, Employee Mailroom, and Student Package Lockers. Prepare, package, and process outgoing mail, including letters, parcels, and courier shipments. Keep accurate records of deliveries, postage usage, and shipping costs. Operate and maintain office mail equipment (e.g., postage meters, scanners, label printers). Forward misdirected or returned mail to the correct recipient or sender. Coordinate with delivery services (e.g., USPS, FedEx, UPS) for pick-up and drop-off. Ensure compliance with company policies regarding confidentiality and handling of sensitive documents. Perform deliveries across campus by making use of a Utility cart Administrative/Clerical Duties (Secondary Duties) Support the Associate Vice President of Building and Grounds (AVP) by… Providing support to the Office Services of the Campus Managing procurement and delivery of copy paper to the campus sites Coordinating with IT help desk for copier maintenance Coordinating print services for the campus as needed Processing invoices and paying vendors Placing orders on behalf of the AVP for parts, tools, etc. Scheduling meetings for the AVP with internal partners and external vendors Participating in various campus inspections as needed
Minimum Qualifications:	High-School Degree/GED with 2 years of experience in a similar mailroom, shipping/receiving/clerical role Ability to operate a Utility Cart (“Golf Cart”) Ability to lift and carry packages up to 50lbs
Preferred Qualifications:	Experience in a Higher Education environment
Hours per week:	Full TIme (12-Month Appointment - On Campus with no remote work opportunity)
Job Posting Date:	09/03/2025
Priority Deadline:	09/16/2025
Priority Deadline Information:	Priority consideration will be given to applications received by the Priority Date; however, applications will be accepted until the position is filled.

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