Job Title: Executive Assistant Sr.

Position Location: Raleigh, NC. Hybrid - One Day Remote Per Week.

Job Summary:

The Executive Assistant Sr. provides high‑level administrative, analytical, meeting, and clerical support to the Executive Leadership Team (ELT), the Board of Directors, and various committees across the organization. This role serves as a trusted liaison and first point of contact for internal and external stakeholders, ensuring a positive, professional experience while supporting effective governance, communication, and executive operations. This position is distinguished from the Executive Assistant role by the level of sensitivity, confidentiality, and complexity of duties. The senior level assistant may also serve as back‑up to the Executive Assistant Manager, as needed.

As a key contributor to the Coastal team, your responsibilities will be:

• (30%) Executive, Board, and Committee Administration:

• Provide high‑level administrative, analytical, and clerical support to the Executive Leadership Team, Board of Directors, and assigned committees.
• Schedule meetings; prepare, collect, distribute, and maintain meeting materials; post and update documents in Board management systems (e.g., Diligent); attend meetings; prepare accurate minutes; and track post‑meeting action items to completion.
• Prepare and coordinate policies and documentation for Board review and approval.
• Provides administrative support for budget awareness and planning processes, assisting leaders with tracking and documentation as needed.

• (25%) Executive Liaison:

• Serve as the primary point of contact, delegate, and liaison for internal and external stakeholders on matters pertaining to the ELT.
• Exercise delegated authority to communicate on behalf of ELT members regarding administrative matters
• Stay abreast of issues requiring attention, prioritize competing requests, and determine appropriate courses of action

• (25%) Calendar and Meeting Management:

• Manage complex, high‑volume calendars, ensuring schedules are optimized, conflict‑free, and reasonably paced.
• Prepare and coordinate executive briefings, presentations, reports, correspondence, biographies, and other materials for leadership meetings and engagements.

• (10%) Project and Event Coordination:

• Manage assigned projects requiring coordination across departments, balancing competing priorities while meeting established deadlines.
• Plans on‑site and off‑site events, including team‑building activities, workshops, conferences, and leadership functions.

• (10%) Travel and Professional Development Coordination:

• Coordinate and manage executive travel and external training activities, including pre‑authorizations, transportation, lodging, registrations, itineraries, expense reporting, and reimbursement processing, ensuring compliance with organizational policies.

Interested? Here are the qualifications we need to see on your resume:

Experience:

• Minimum eight years of administrative support experience, preferably supporting C-Suite executives

Education:

• High school diploma or equivalent; Related bachelor's degree preferred

For consideration visit https://coastal24.applicantpool.com/jobs/ . You can also scroll back up to the top of this page to the "Apply Now" section.

Deadline for Application: All resumes must be received on or before 5/20/2026

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Coastal Federal Credit Union is committed to providing reasonable accommodations to applicants who may have disabilities. If you need special assistance or an accommodation in applying for employment, please contact our HR department at slepanto@coastal24.com. Request for reasonable accommodation will be considered on a case by case basis.

"It's our duty to create a workplace and company culture where everyone feels heard and valued, and is appreciated for their unique backgrounds, experiences, and perspectives. At the end of the day, what truly matters is that every person who walks through our doors believes that they are an integral part of our team and can bring their best, true self to work each day. Building a culture of inclusivity means creating an environment where everyone thrives and succeeds together."

-Tyler Grodi, CEO

VEVRAA Federal Contractor

Equal Opportunity/Affirmative Action Employer

Minority/Female/Disability/Veterans